The October 2003 meeting of the Executive Board of the Indiana Chapter of the IAEI was called to order by President Dave Schofield at 10:00am at the Radisson Inn in Lafayette, IN.

The Invocation was then given by 1st Vice President William Shaffer.

President Schofield then thanked everyone for attending and for their hard work throughout the year.

President Schofield stated that he personally had been working on getting some new members but had not had any people sign up as of yet.

Roll call of Officers was then taken with everybody in attendance with the exception of Don Bradley, Phil Craft, and Bud Swathwood.

The minutes of the previous meeting were then accepted with no corrections. The motion of acceptance was made by John Weesner and seconded by Dave Schofield and passed with an unanimous vote to accept.

Treasurer/ Secretary Rick Spitaels then presented the Treasurers report. He stated that there was very few transactions of consequence other then the purchase of the scanner,printer,copier,fax machine. A motion to accept the Treasurers report was made by Jack Douthit and seconded by Bill Shaffer and was accepted by an unanimous vote.

The Western Section Report was then given by Asst. Sec./Treas. Bud Wheeler. Sec. Wheeler stated that he was present at the Jubilee Meeting in Orlando Florida. Bud stated that he was present for the auditing of the Western Sections books . He further stated that North Dakota was the only chapter in the IAEI not to be represented. He further stated that the educational portion of the meeting most of our representatives had already received. Bud further stated that they had 72 most asked questions for the panel members to discuss and that he had it on disc and would forward to Ed Johnson to use in making his list of questions for our February Meeting. Bud further stated that the Western Section Meeting would be held next year in Des Moines and that the meetings were booked through 2010 with the exception of 2009. Bud went on to state that attendance for the Jubilee did break 1,000 but that that included women and children. Bud stated that he felt the education portion of the jubilee wasn't very good but also stated that the area wasn't condusive for people to want to stay and take classes since there was just too much to see.

Entertainment Chairman Jack Douthit reported that the women's program would be going to Brookston, In. for a tour of a paper factory there followed by lunch and some shopping following lunch. Jack stated that the tour of the paper factory would cost the association $4.00 per person with a minimum of 12 people. Lunch is included with the women's registration. Jack then turned to the entertainment for the Thursday evening banquet. Jack stated that we were to be entertained by the Purduettes and the Purdue Glee Club. Jack stated that the fee was a $500.00 donation to Purdue University. Jack stated that he was negotiating with the hotel about getting the hotel piano tuned, because the club insisted that they wanted a tuned piano. Dave Schofield asked about setup and Jack stated that Purdue would be bringing all the risers to stand on etc the only thing they need to have provided is the piano.

Bud Wheeler then gave the code panel report he stated that as of the meeting the confirmed members of the panel are Joe Hertal Western Section President, Al Manche, Tom Lichtenstein UL Rep., Charlie Eldridge, Bud Swathwood (subject to health), NFPA(rep not known at this time), Mike Forister, and David Kendall. Bud then asked Dave Stalf if he had any news from NEMA about giving a presentation and sponsoring a break. Bud then stated that he had talked to President Schofield about offering a complimentary registration to who ever attends the meeting from the IO and they agreed to make it part of the offer. Bud stated that he had extended the offer to IO President Jimmy Carpenter but hoped that we would have somebody from the IO even if it isn't Mr. Carpenter.

Sec. Spitaels then opened up the discussion on the agenda for the February 2004 meeting. He stated that he had used last years agenda as a model and we would change things as needed. The first thing up for discussion was what to put on the agenda for Wednesday at 2:00. After much discussion by all of the board it was decided to go with Transfer Switches on Wednesday afternoon. After more discussion by the Board it was then decided to have Service Inspections from 8:15 until 10:00 on Thursday followed by a Service Q & A session from 10:15 until 12:00. Discussion then moved to who we should have for the luncheon speaker. Some thought was given to the Mayor of Lafayette or possibly the Dean of Electrical Engineering at Purdue or Rep. Walsh who had put a bill forward in the State House for State Licensing. After much discussion it was decided to extend an invitation to the newly appointed Governor Kernan.
Jack Douthit then announced that that he had negotiated with the hotel and that everyone that booked a room for the February meeting would receive the government rate of $70.00 plus tax.

Discussion then turned to menus for the February meeting. After much deliberation the menu for lunch was decided to be salad and sandwiches. The dinner buffet was to have garden salad, a relish tray with dip, apple salad, and pasta salad. The entrees are to be roast beef, baked white fish, and roast pork. The side items are to be glazed baby carrots, red skin potatoes with garlic and parsley, and green beans. For dessert peach cobbler and ice cream was chosen. For breaks and morning the usual coffee, soda,juices and either danishes or cookies were chosen. Black and gold table clothes were decided for the tables at the buffet.

Discussion then turned to the room to be used for the meeting. It was decided that a setup for Wednesday and Friday would be for 40 to 60 participants and setup for Thursday to be for 80 to 100 participants with two people to every six foot table. More discussion followed with the hotel being informed that we would need an American and State Flags and a raised dais with a podium and microphones.

John Weesner then brought to the attention of the board that it has been a long standing tradition to extend an invitation to the State Building Commissioner. Board agreed to once again extend that invitation. Secretary Spitaels stated that an invitation would be sent.

Discussion then turned to Registration fees for members and non-members. After much discussion it was decided to keep member fees the same. Bud wheeler then brought up that for non-members that we think about ceasing the 1 year membership to the IAEI. Bud went further to state that when we put that in last year dues were at 60 dollars but that the IO had then raised it to 90 dollars and that we had to pay double of what we had intended. Al Nadon then stated that we aren't doing anything else to recruit new members and that with the inclusion of the membership gives the non-member a little something extra for their money. Bud wheeler then brought up the idea of just giving the 3 day attendee the membership but not the 1 day attendee because that was the way it had been at the Columbus Meeting where this tradition got started. After much discussion John Weesner made a motion stating that we set the 3 day non-member fee at 250 dollars and include the one year complimentary membership and set the 1 day non-member at 115 dollars and give them the chance to add 50 dollars to their fee and get a one year membership in the IAEI. The motion was seconded by Dave Schofield and the motion passed with a unanimous yes vote. John Weesner stated that the grants would stay the same as last year with the 3 day grant eligible attendee receiving140 dollars and the 1 day grant eligible attendee receiving 80 dollars.

Discussion then turned to the flyer for the February meeting. Dave Stalf stated that he thought that the first page of flyer should have bullets installed by the " who should attend" portion of the flyer instead of indents. Sec. Spitaels said he would make the changes. After no additional changes Sec. Spitaels turned to the second page of flyer and stated that he had put a reference to Walt Braun and wanted to know if that was what the board wanted. All in attendance agreed that we should dedicate the February meeting to Walt. Bill Shaffer stated that the hotel on registration form needed to be changed to the Radisson Inn. Everyone in attendance agreed to send the flyer out after corrections.

Jim Ochs then gave the Membership Committee report for Chairman Don Bradley. Jim stated that he had drafted a letter that he and Don were going to send to the building departments in their area pointing out the advantages of attending our meetings. Jim stated that he had been talking with some engineers and contractors and that they seemed interested in attending the 1 day session. Jim then asked if there was a website to send these people to other than the International's website which is very difficult to navigate. He was informed that we were going to discuss that shortly. Jim also stated that he intended to make a large effort to talk to suppliers and distributers for door prizes and the like. Jim hoped that everyone else would do the same.

Education Chairman Charley Weber did not have anything to report.

Code Clearing Committee Chairman Ed Johnson requested lots of questions to submit to code panel for the February Meeting.

Bylaws Committee Chairman Bill Shaffer had nothing to report.

Fire and Safety Committee Chairman Al Nadon reported that a mechanical contractor supplied a ventilating hood for a paint mixing room. Al stated that the hood was clearly marked for restaurant use. The mechanical contractor wanted the electrician to wire the motor with sealtite. The mechanical contractor stated that there was no such thing as a flexible conduit that was explosion-proof. Al stated that the whole unit has to have a UL sticker stating that the unit is suitable for a hazardous location not just the motor. Al also stated that someone had discovered that you weren't supposed to arc weld in a spray booth.

The State Report was then given by John Weesner stated that the first public hearing for the proposed amendments to the IRC was scheduled for October 16th. John stated that one of the amendments was to delete arc faults in the Indiana IRC. John stated that the committee had voted 10 to 1 or 10 to 2 to delete arc faults. John also stated that the inspectors wanted it out because they have no tester to test the arc faults. Al Nadon went on to say that the button on the breaker is the only test that is required. John continued to say that the other thing that was to come up was in reference to the new bubble covers that the NEC requires for outside recepts which is not even in the IRC.

Discussion then turned to the computer study. Ed Johnson stated that he had been to Best Buy and that a projector would range between 1,500 to 3,000 dollars depending on how fancy we got and if we wanted analog or digital. Ed further stated that spare bulbs would cost about 200 dollars a piece. Ed went on to say that the Hewlit-Packard computer he had been looking at with all the things we needed to run the programs on the projector and with a CD burner would cost about 1,700 dollars. Sec. Spitaels reminded the board that money had been granted for the computer last meeting but he didn't feel comfortable in deciding such a purchase,so he hadn't bought one. Spitaels stated that he would by any computer that the board wanted if they could decide which model they needed and would give him a model number. Warren Goodrich said that we were going to have to have these capabilities because in the near future that is the only way you will be able to make a presentation of any kind. Sec. Spitaels stated that at the last meeting the board had granted 3,500 dollars to buy a computer and a printer,fax,scan,print combo machine. Sec. Spitaels stated that the combo machine had been purchased but only 600 and some odd dollars was required for that purchase. Bud Wheeler then asked if John Weesner's office could lend us their power point for the upcoming meeting in February. John stated that his office did in deed have a power point we could use. Bill Shaffer stated that since we had already given the go ahead at last meeting and since it was still within the budget to have Ed go ahead and make the purchase with all board members agreeing. Ed stated that he would take care of purchasing the computer.

Sec. Spitaels then asked the board who the chapter was going to pay rooms for. Bud Wheeler stated that the chapter always pays for the Western Section President if he attends, the present Chapter President if his office does not pay for his room and the Chapter Secretary if his office doesn't pay for his.
Dave Stalf then asked if it would be possible to have the Board members listed in the agenda. Sec. Spitaels stated that wouldn't be a problem to add.

Bud Wheeler then invited everyone to Hicksville , Ohio for a reception after his wedding on Nov. 16. from 2:00 to 4:00.

Discussion then turned to the new Website. Warren Goodrich stated that the website was almost ready and that he needed the board to grant the 230 dollar fee required by the IO to attach a website to their website. Warren then went on to state that he had contacted the IO about accepting our website and that they had said they would. Warren further stated that they had different prices. Warren stated that 120 dollars would buy 5 megabytes but Warren stated that he felt that wasn't going to be large enough and so he recommended that the chapter approve going with 15 megabytes at 230 dollars as that would give us enough room for now but might have to expand for future. Bill Shaffer then made a motion to grant an amount, not to exceed 300 dollars, for the establishment of the Indiana Chapter website. John Weesner seconded the motion with a unanimous vote accept. Warren then stated that he would have the website on his storage portion of his computer so that board members could email him and see the website and offer any changes they could come up with.

After no further business was brought before the Board a motion to adjourn was made by John Weesner and seconded by Fred Davis. The meeting adjourned at 3:00 pm.